Houston, Texas 77065. After the head coach and the activities director have approved an equipment request, the booster club should donate the funds to the activities department, specifying its purpose. 4/16. All donations must be turned into the Activities Office prior to ordering. In these pages you will find booster club guidelines for Pinellas County Schools. Direct, employ, contract, supplement or in any way compensate a consultant, clinician, accompanist, or paraprofessional for work performed for the student activity without prior approval from director and campus principal. Support is shown in many ways, including volunteering time, raising money and contributing funds to better enhance the team or organization's performance.”. Booster Clubs exist to promote communication and greater involvement between the school and the community, including parents and other interested citizens, and to support the students of the District. PREFACE: Booster clubs are organizations operated and supported by parents and other community members to increase the opportunities for student success and support student activities. A booster club creates and maintains its own identity. These discussions should be between the coach/adviser and the student. Conflict is almost inevitable when working with passionate, highly-focused and dedicated people. ��r`B�qw�@��^;V�P�� A minimum of one general membership meeting per year is required. Boosters club should not purchase equipment independently. Education Code section 51521 requires that all organizations ... school or ASB. 3) Prior to the 1st practice of each season, each booster club President must inform the When you develop your booster club by-laws, there is key information that should always be included. Booster Club Fund Raising Application Comments (-1) Booster Club … Playing time and team selection is determined solely by the coaching staff. guidelines and procedures for Booster Club organizations. 2192 0 obj
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1) All of the areas discussed in these guidelines are required and mandatory by the Riverview School District 2) Each Booster Club should have elected or appointed officers (President, a Treasurer, and a Secretary). Obtain a Federal Taxpayer Identification number, a State Employer’s ID number and if appropriate, a State Seller’s Permit Number (Sales Tax). Openly discuss or perform a performance review of the head coach or coaching staff. To avoid conflict, banquets should not be held on Wednesday evenings or before 12 p.m. on Sundays. If at any time the meeting becomes confrontational, it will be rescheduled. The principal has the authority to dissolve the relationship between the school and the booster club at any time. After the meeting, the Activities Director will make a ruling on the issue and share the findings and solution strategy with the family, coach/adviser, and building principal. Booster clubs play a key role in supporting Minnetonka Activities in many ways and we are very thankful for the positive contributions booster clubs provide to our programs. Participation is encouraged with the belief that a better understanding of school operations will foster cooperation and support. Sponsors making donations must follow the above process for purchasing equipment. Includes forms Comments (-1) Booster Club Annual Report. Our goal should be to resolve conflict at the lowest intervention level possible, but do not hesitate to follow the entire process if necessary. Each Booster club should have elected or appointed officers. 0
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When Goodrich (Mich.) High School Athletic Booster Club treasurer Tonya Yannaki suddenly stopped attending meetings last year, her fellow boosters demanded she turn over the club's financial statements. The Booster Club Guidelines were prepared to assist booster clubs by providing organizational and financial guidance. Step 2 Coach/Student/Parent: The parent and student should schedule a meeting with the coach/adviser within five school days of incident or within five days of the initial meeting between the coach and student. �/��[���@ZG"ۍL��p�zc�oY�KCX$Ыμ�H���ޢx"+G�t�����T��-e2`�կ�V���Q^+�ٯ"%M�vo���j��͙xoB���o��[��x�^�"@,�r��H�◗���>P;����S���#@�����^R'iq�. The awards given out at the banquet are the sole responsibility of the head coach. It is the charge of the Minnetonka Activities Office and the administration at Minnetonka High Schools to ensure that booster clubs operate within their defined parameters. supervision, who have an active Booster Club supporting their program, will be in-serviced on Booster Club guidelines and provided this manual at the beginning of each season. The below steps are designed as protocol to follow until resolution is reached. Discuss as official business any item that does not meet the definition and function of a booster club as outlined on the previous page. S��$��e1������Ql��7)��pe�ٙ���O+���$V��=�Y�6hH����2N���?��gY��:�Kh�c�^U
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Booster clubs are responsible and expected to promote school spirit, sportsmanship and the advancement of the School Board of Broward County’s eight-character education traits: cooperation, responsibility, citizenship, kindness, respect, honesty, self-control, and tolerance. We aim to provide as many resources as possible to assist your group in adhering to rules and guidelines required by the district, the University Interscholastic League (UIL), and state and federal governments. All the areas outlined on this page are required and mandatory, unless explicitly stated otherwise. Principal The role of the Principal will vary by school level and by the size of the school. School. h�bbd```b``���7��v0�"�A$�%�dt�$�oy������ ��I�g�� � � Coaches/advisers may request administrative presence at the meeting, but the coach/adviser will run the session and provide a detailed summary for the Activities Director. Prior to the first practice of each season, each booster club president must inform the principal and activities director of the names and contact information (address, phone and e-mail) of each club officer. Booster clubs may perform, meet or organize in any way, in accordance with the above-stated definition, that supports or ‘boosts’ the program they are formed to support. Booster clubs should not order materials directly or have materials shipped to a home. Request recognition from the IRS as an exempt organization by filing Form 1023. t'n4��
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Clubs are generally considered non-profit organizations and will fundraise within the State of Minnesota. MCPS Booster Guidelines. Minutes should be taken at each meeting and kept on file with the club and the local school athletic director. However, governing boards are able to approve guidelines for booster clubs to follow and the organization’s fundraising activities. Call the activities office at 952-401-5903 to schedule an appointment. Step 3 Coach/Student/Parent/AD: If no closure is attained at the meeting, the coach/adviser must create a written summary of the meeting within five school days for review by the Activities Director. At no time should a paid coach have check writing authority. A parent may only be involved in these discussions if the student is present (should not exceed step two). Listen and work closely with the head coach. The general membership meetings must be held at the school site. All purchases must go through the school district (see purchasing section below). Additional fundraisers may be conducted with the approval of the Superintendent. Clubs not set up as non-profits will need to demonstrate to the district that they are complying with applicable laws pertaining to reporting of revenue and expenditures as a for-profit corporation, partnership or individual. ���}�H�F�pʋV�2�����Z�nX�e@�G���6u`��݈��>l�g��!ZIT9Z@����0��
Sign contracts or pay expenses directly from Booster Club accounts for any arrangements for Existing VAPA Middle School Booster Clubs are able to operate for 2020-21 school year. Review the performance of a coach funded by the booster club. The following steps should be followed when a concern is voiced. The Minnetonka Activity office reserves the right to pull programs that have not been approved or not consistent with district values. A faculty advisor/coach must attend all general and board meetings. is free to establish a booster club or to participate in it. (President, a Treasurer, and a Secretary). 2207 0 obj
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Discuss as official business any item that meets the definition or function of a booster club as outlined on the previous page. Bilingual Seals and Proficiency Certificate, Bradley G. Board Award for Excellence in Elementary Education, Charlie Parnell Memorial Award for Excellence in Special Education, Team Award for Child-Centered Collaboration, MCE Volunteer and Business Partner Awards, Addressing Discrimination and Racial Injustice, Message on the Back to School 2020-21 Plan, Distinguished Educators & National Board Certification, Bargaining Unit Contracts & Benefit Summaries, Technology Planning and Strategic Priorities, Minnetonka Stadium Buy a Brick Fundraiser, TIPS276 (Report Discrimination/Bullying/Harassment), Minnetonka Academic Talent Search (ACT/SAT Testing), Technology Resources for Parents of Middle Schoolers. Booster Club Guidelines rev. Annually file a form 990 or “post card” filing as applicable with the IRS and annually file Charitable Organization Annual Report with the Minnesota Attorney General’s office. All Rights Reserved. Print promotional items like team schedules, programs and yearbooks (subject to approval by the head coach/AD). All equipment and supplies must be shipped to a school district address. Booster Club Guidelines . Treasurer report should contain all transactions that took place prior to the meeting. Students may choose to participate in booster club/PTO fundraising events, but they cannot be required to do so nor be the primary sellers. Each booster organization should develop and maintain constitution/bylaws that are jointly reviewed on an A copy of the Booster Club Guidelines must be provided to each booster club and a booster club representative must sign for receipt of the guidelines. 7. Some of the subjects you should always include in the by-laws are: The name of the booster club; The mission statement; Guidelines for recruiting new members; How officers within the club may be elected; The responsibilities of officers This is an absolute requirement. The Principal has ultimate responsibility for . Booster Club Guidelines Guard Against Embezzlement. Booster clubs should apprise the school administration of all club activities. Failure to follow the process may impact the final ruling on the issue. If the parent requests a meeting with the Activities Director, a step 3 form must be completed by the person with the conflict, and turned into the Activities Director. Districts need to make employees aware that their participation in booster activities personal capacity and not as a district are on a employee. At least two members should tabulate all funds collected. endstream
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�â���^�=X�@�T#/}�0q�/�k�&�����:p7��Rn���K`� e�.��*m9z.��w��x���&D���d�*M#H �E�,�m�|'F=�"��enݎ�:�������������XW@���$���}��ned�F� ��ˮ�qL�0�h�p������s�2Eܚ�'��D�8��Q�2 ��@ޟF����R��R���%��f7Nu���4X[c{ea�un�I�&��R
,�g�#�:��W���7yٍV ���� I�w{7�T����'.����7" P���*���]���b�*��\�(����y��f���1���,3�����AӰF�ksaI��8�""�;�_�7/l��u��Oȗ��5#�;^Öx���*�p�K��e����Py@���X(�Z? A procedure has been developed for the purposes of establishing and maintaining the lines of communication between the school, parents/guardians and students, for the resolution of concerns related to the activities program. Since Booster Clubs are independent organizations, Ysleta Independent School District cannot dictate specific operating requirements. To comply with applicable charitable laws, the club will need to: Become Incorporated in the State of Minnesota (develop bylaws and articles of incorporation and follow requirements for operating as such) as a non-profit corporation. ;�'W�w� Box Tops). `��j¦��tʼ��͚����M���4�}�S��N�L�%�F�ǶY�OI��"���C�N�����-EJ[�` ��¶�oՔ�P'#�Ϡ)��aک��Ľ�?I�1��"i�E��$/U���וGRN!�`N�s�퓒�N��I�m6ee��K��$S2U��N��N�t��4S���1�h��w)�#� When equipment is purchased, from donated funds, it becomes the property of the school district. There should be no open bar for adults and parents should refrain from consuming alcohol at banquets. We offer the booster club industries only platform that encompasses comprehensive booster club compliance and assessment reviews with step-by-step oversite and year-long corrective training with club, school and district evaluation reports. This meeting should occur within five days of the incident. The athletic office will then complete a purchase order to initiate the order. ROISD is not an authority on specific accounting situations or tax-related issues concerning individual Booster The Statement: "This organization (or club) will abide by all School Board and administrative policies and procedures." During the initial paperwork for The goal of this meeting is to bring closure to the concern. xGdy-4K�t��?&+�;I(��XB8�����u��W(��?� Red Oak Independent School District prepared these Guidelines to assist Booster Clubs in following various policies and regulations. These guidelines will assist you in understanding and facilitating the policies and procedures needed in the management of booster clubs at your school. +У X�:{���i$`C�S�e�j�PiEĩqdĈ��G�F²���d�0|�ϵ-�?F5�\����L(/�cI� �p������L!̧Pv�Kӄ��_/���?�#D����~��A��u���JqXڈ�����9�To,%�j���W=_!.�ʕ���� ���<64fVr�-,�N���:("0��tk��th<5�/�����7Ҩ�C�z��m�wK� ���y�Z
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